Migration Governance and Regular Pathways Unit - Project Support

Job Description

Under the overall guidance and direct supervision from the Chief of Mission, the successful candidate will be responsible for providing support and contributing to the different projects and their implementation in the Harare Migration Governance & Regular Pathways Unit on Migration Governance, Policy Liaison, Migration Diaspora and Labour Migration.

Responsibilities

• Technical Assistance and Project Management
  • Provide technical assistance and backstopping in the management, and implementation of projects under the Migration Governance and Regular Pathways Unit.
  • Facilitate in-house coordination among different sections of the project, including Finance, Procurement, and the Unit, maintaining proper documentation and filing of project documents.
• Partnerships and Collaboration
  • Assist to maintain partnerships with relevant government focal points concerning the unit's project implementation.
  • Support strengthening collaborative cooperation between IOM and the Government of Zimbabwe by assisting with the planning and coordination of workshops, exchange visits, meetings, and other initiatives with government and donor officials.
  • Liaise with relevant governmental and non-governmental entities, international organizations, and other stakeholders to facilitate the effective implementation of project activities.
• Supervision and Team Management
  • Provide day-to-day guidance and task supervision to project staff working under the Migration Governance and Regular Pathways Unit (GRPU).
  • Facilitate onboarding, technical support, and capacity development of new team members in coordination with HR and relevant departments.
  • Coordinate work planning, task allocation, and internal knowledge-sharing processes to enhance team cohesion and efficiency.
  • Contribute to periodic staff performance assessments and provide feedback to ensure accountability and professional growth within the unit
  • Support the organization and preparation of quality thematic capacity building for government officials as required by the project.
• Capacity Building and Training
  • Assist in the preparation and implementation of trainings, seminars, conferences, workshops, meetings, presentations, and missions related to the project, and undertake duty travel when necessary.
• Financial Management
  • Track project expenditures, liaise with the Admin and Finance Unit for monitoring, prepare monthly funding requests for project activities, and raise online purchase requisition forms for all related program activities.
• Monitoring and Evaluation
  • Support the implementation of monitoring and evaluation by tracking project indicators.
• Information Dissemination and Reporting
  • Disseminate project information to other UN implementing partners, including preparing the project newsletter.
• Special Initiatives
  • Assist to establish and coordinate the UN Network on Migration in Zimbabwe.
  • Contribute to the effective implementation of the Global Compact for Safe, Orderly, and Regular Migration in Zimbabwe.
  • Support the coordination of IOM’s effective participation and visibility in the UNSDCF and Joint Implementation Matrix Process.
• Other Duties
  • Perform any other duties as assigned by the supervisor

Qualifications

• High School diploma with six years of relevant professional experience, or
• University degree in the Social Sciences, or a closely related field with four years of relevant professional experience.

[UNESCO World Higher Education Database](https://whed.net/home.php).

• Minimum 2 years of professional experience in development work carrying out or assisting in participatory formulation, implementation, monitoring and evaluation of development projects in Zimbabwe.
• Knowledge of recent developments in sub-Saharan Africa and recent global migration trends and the migration and development debate desirable.
• Confirmed interest in migration and development issues;
• Experience in the usage of office information analysis and report writing
• Training in project implementation
• Ability to work with basic presentation software packages (MS Word, e.g. Microsoft PowerPoint and Excel, etc).

Required Competencies

Competency Framework. Competencies will be assessed during the selection process.

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.