Finance and Administration Officer, Harare

KEY AREAS OF ACCOUNTABILITY:

Data and Financial Information

• Maintain complete books of accounts in line with SCI Zimbabwe Finance Manual ensuring transactions are recorded and posted on a weekly basis
• Prepare weekly bank and cash general ledgers and Cash Offline Spreadsheet (GLACOS) for posting
• Ensure all project payments and invoices are properly coded and authorized as per SCI-Zimbabwe CO Scheme of Delegation before posting.
• Follow SCI financial calendar to ensure timely posting of expenses before soft close.
• Participate fully in month end closure processes.

Supplier Invoice Management (ProSave)

• Reconcile supplier invoices in ProSave, ensuring accuracy of bank details and commodity codes.
• Review project Purchase Order commitment reports before month end and work with Supply Chain to close active Purchase Orders in ProSave to mitigate auto accruals.
• File proof of payments and authorized payments runs for all reconciled invoices in ProSave.

Financial Controls & Compliance

• Support strengthening of internal controls and adherence to regulatory requirements.
• Ensure segregation of duties in all financial tasks.
• Prepare monthly cash and bank reconciliations in Agresso with month end closure deadlines.
• Review and reconcile petty cash accounts daily
• Track and reconcile partner liquidations for the GCF AY4SF project.
• Participate in partner monitoring visits and expenditure verifications for the project.
• Work with Finance and Admin Coordinator to mitigate donor expenditure disallowances

Financial Planning & Analysis Cost Allocation:

• Assist in preparing donor financial reports for the GCF AY4SF Project
• Monitor project budget performance and provide variance analysis.
• Upload SOF budgets accurately and on time.
• Prepare project monthly cash forecasts to ensure liquidity for operations.

Audit Support

• Support donor specific internal and external audits.
• Provide documentation and clarifications during audits.
• Participate in audit meetings and follow up on audit recommendations

Filing & Archiving

• File and archive transaction vouchers with supporting financial documents, both physically and electronically on SharePoint for easy retrieval

Other Responsibilities

• Communicate with suppliers to resolve queries and reconcile accounts.
• Escalate financial risks identified or suspected fraud.
• Perform other finance tasks as required to support departmental operations

Administration Duties

• Oversee general office administration to ensure smooth daily operations.
• Manage office supplies, stationery, and consumables, ensuring timely procurement and replenishment.
• Coordinate maintenance of office equipment and facilities, liaising with service providers as needed.
• Support logistics for meetings, workshops, and staff travel arrangements.
• File and archive administrative records alongside financial documentation, both physically and electronically.
• Maintain a safe, organized, and professional office environment in line with SCI Health & Safety policies.
• Monitor and track office utility bills to ensure timely settlement and accurate record-keeping.

Child Safeguarding

• Ensure Child Safeguarding is incorporated in partnerships with stakeholders and key private sector partners as per the Minimum Operating Standards;
• Familiarise himself/herself with Save the Children's Child Safeguarding Policy and shall strictly adhere to the Policy (and shall strictly comply with the Policy);
• Carry out the responsibilities of the role in a way that reflects Save the Children's commitment to safeguarding children, in accordance with our Code of Conduct and Child Safeguarding Policy.
• Report any Child Safeguarding concerns to the focal person or using other available reporting mechanisms (e.g. Datix).

QUALIFICATIONS

Essential

• Degree in Accounting
• Partial professional qualification (ACCA, CIMA, CIS) preferred.
• Minimum 5 years' relevant experience, ideally with international NGOs.
• Strong knowledge of accounting systems (Agresso, ProSave) and financial reporting.
• Excellent analytical, organizational, and communication skills.
• High integrity, self motivation, and ability to meet deadlines.
• Excellent analytical skills - the ability to analyse complex financial data and design and produce effective management information
• Excellent experience of budgeting and budget management
• Excellent understanding of financial systems and procedures
• Strong business acumen and the ability to contribute to strategic decisions
• Excellent experience of computerised accounts packages, Excel, PowerPoint and Word
• Strong communication and interpersonal skills
• Ability to manage a complex and diverse workload and to work to tight deadlines
• Willingness and ability to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies
• A full appreciation of the value of co-operation, both internationally and within a team environment
• Understanding of Save the Children's vision and mission and a commitment to its objectives and values
• Willingness and ability to travel extensively in country
• written and verbal fluency in English

Desirable

• External Audit Experience

Tags

• accounting and reporting
• finance officer
• financial accounting
• international finance
• project finance

Skills

• Accounting Systems
• Financial Reporting
• Budget Management
• Communication skills
• English Language

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